Job Summary
The School of Nursing (SON) is accepting applications for the position of a Data Entry Specialist/Office Assistant beginning in fall 2024. This is a 12-month temporary position working anywhere from 40-80 hours per bi-weekly pay period. This individual will be responsible for creating and revising database records by categorizing and transcribing specialized and confidential information. This position will also serve as an office assistant for office/clerical needs in the School of Nursing.
Responsibilities*
- Work with our Clinical Placement Managers to complete all information in databases Complio and ACEMAPP as required.
- Work with our Clinical Placement Managers to obtain information on existing clinical sites with the preceptor database to establish placements.
- Follow-up with students and sites/preceptors as assigned by Clinical Placement Managers.
- Work with Clinical Placement Managers to track clinical placements/meet deadlines.
- Welcome/greet guests when arriving to the office suite.
- Answering phones/directing calls in SON.
- Distributing mail to the mailboxes.
- Answering basic questions when students/guests ask; direct students to their appointments with faculty.
- Ensuring all equipment is running appropriately in the Nursing office suite. Make sure copiers, fax machines have paper. etc.
- Other duties as assigned
Required Qualifications*
- High School Diploma
- Strong computer and data entry skills with one-year of data entry experience
- Demonstrate ability in handling confidential information
- One or more years of administrative experience with strong organizational skills
- Demonstrate strong written and oral communication skills
- Demonstrate ability to exercise independent judgment in the performance of duties
- Professional and outgoing in working with members of our faculty and staff along with students and other visitants
Work Schedule
This position is a 12-month position working part-time at least 4 days on campus and remotely the remaining hours.
Modes of Work
Hybrid
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
University of Michigan-Flint - Plan for Diversity, Equity and Inclusion
The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/?
The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.
Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of three calendar days. The review and selection process may begin as early as the fourth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.