Job Description

The Senior Administrative Associate will provide comprehensive support to and AVP and a number of Executive Directors in the HIV, Immunology, and Business Development departments within the Global Marketing division. Additionally, they will serve as the primary liaison for a team of Directors and Associate Directors.

By leveraging their expertise and skills, the Senior Administrative Associate will ensure seamless coordination and efficient operations across multiple departments. They will contribute to the success of key initiatives by assisting the AVP and Executive Directors in managing their day-to-day activities, including calendar management, meeting coordination, and document preparation.

Furthermore, the Senior Administrative Associate will foster effective communication and collaboration among the Directors and Associate Directors, acting as a central point of contact. They will facilitate information flow, facilitate team meetings, and support cross-functional projects, ultimately enhancing the collective productivity and achievements of the team.

Through their exceptional organizational abilities and attention to detail, the Senior Administrative Associate will help streamline processes, maximize productivity, and enable executives and teams to focus on their strategic priorities.

This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of the office and its team members. The position requires excellent organizational skills, professional communication skills, attention to detail, flexibility, and teamwork.

Responsibilities and Primary Activities include and may not be limited to:

• Manages complex calendars, prepares correspondence, and reports, and reliably handles confidential issues.
• Serves as an initial point of contact for and liaison to outside visitors and vendors.
• Coordinates and performs multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Prioritizes work activities with little supervision.
• Schedules complex, multi-leg, and international travel.
• Supports the use of Team Sites.
• Communicates and interacts effectively with Our Company executives and internal/external clients both onsite and remotely to maintain workflow.
• Coordinates special projects within the division or area.
• Consistently demonstrates Company Leadership behaviors.
• Demonstrated experience with visa and passport processing.
• Ability to handle and prioritize many simultaneous assignments.
• Experience with event planning and coordination.
• Extraordinary attention to detail.
• Outstanding communication and people skills.
• Experience with financial and budget tasks.
• Proactively takes initiative.

RequiredQualifications, Skills, & Experience:

Minimum Requirements:

• High school diploma.
• 8+ years of administrative assistant experience.
• 3+ years executive administrative experience supporting senior executives (Senior Director, Executive Director, Vice President, or above).
• Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and ability to operate other peripheral devices.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
• SAP experience processing Expense Reports, Ariba experience for Purchase Orders, Payment Requests, Vendor Add Forms, as well as the capability to run reports within SAP.
• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities.

• Extraordinary attention to detail.

• Event Planning/Coordination experience (e.g. meetings).

Preferred:

• Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).
• Experience processing Visa/Passport Applications.

#MSJR

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate's relevant skills, experience, and education.

Expected salary range:

$81,100-$127,500

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.

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U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".

San Francisco Residents Only:We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only:We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

*A job posting is effective until 11:59:59PM on the day BEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R344144