At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission. We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.

Job Summary: 

Under general supervision, coordinate and implement workspace projects from programming and concept design through installation and post-occupancy reviews, as directed. Work with stakeholder schedule and requirements and within approved budget. Ensure completion of assigned projects meet or exceed industry best practices, comply with all code requirements, and respond to organizational branding, spatial, and use goals. Maintain spatial data, including databases, drawings, and sustainability reporting systems, to ensure digital files are accurate. Responsible for project communication and coordination, maintaining effective and positive working relationships with internal teams and external partners. Perform other duties as required. The mission of Monterey Bay Aquarium is to inspire conservation of the oceans. All work will be conducted in a way that promotes animal welfare, environmental sustainability, as well as a sustainable culture of diversity, equity, and inclusion.

Core Activities:

• Conduct physical space audits to document and validate occupancy and space use attributes.
• Gather occupancy requirements and space needs for respective teams, including workflows, adjacencies, and projections through stakeholder and internal partner coordination.
• Respond to space requests for moves, adds, changes (MAC), updating and realigning stack plans and seat assignments, working closely with Senior Workspace Planner and affected team’s hiring manager/ supervisor.
• Manage work orders and work order process, including ergonomic requests supported by Environmental Health & Safety team.
• Recommend workspace solutions and standards for approval and implementation.
• Orchestrate product/ system ordering, installation dates, and phasing in response to group needs, management direction, and partner schedule.
• Review quality of drawings (architectural, interiors, furniture) and responsiveness of quotes received and validate for programmatic and organizational needs.
• Oversee crews implementing construction/ installation activities for occupancy, change management, and relocation plans at various organization properties, as needed.
• Respond to project management and senior staff as appropriate for moves integral to larger construction projects.
• Provide work updates using various communication channels for excellent customer service. Facilitate calls and meetings with stakeholders and internal and external partners, as needed.
• Assist in preparation of contract documents and project tracking for scope, schedule, vendor, and budget.
• Compile, organize, and update project and property files for cross-divisional access and archiving.
• Proactively update and maintain accurate space data in CAFM system (Archibus) for MACs, restacks, seat assignments, and other relevant space data. Provide input into the ongoing use and development of CAFM systems.
• Identify process improvements and workspace enhancements for code changes, sustainability, operational efficiency, service delivery, cost savings, and asset utilization for review and feedback.

Preferred Knowledge, Skills & Abilities (KSAs):

• Bachelor’s degree in Interior Design, Interior Architecture, Architecture, or related field or equivalent combination of education, training, and experience
• Interior design, project management, sustainability, accessibility accreditation/ certification issued by a recognized organization active in the United States
• Minimum 5 years’ experience in commercial interior design or interior architecture with minimum 3 years of project management and/ or commercial implementation experience
• Demonstrated expertise with:
  • Coordinating efforts of varying scopes, sizes, and durations simultaneously while maintaining excellent organizational skills and attention to detail
  • Interior finishes and FF&E products and systems, including sustainability and maintenance characteristics
  • Spatial programming and planning, responding to diverse use and occupancy types
  • Creating test fit layouts and conceptual drawings
  • Understanding technical drawings and submittal materials for installation of architecture, interiors, and furniture components
  • Accessibility and egress codes, as well as ability to research, read, and other code, regulations, ordinances, and permit conditions
  • Provide positive customer service to a diverse group of professionals of various ages, abilities, and backgrounds
• Demonstrated ability to:
  • Develop and maintain responsive, accountable, professional relationships with multiple partners and stakeholders, both internal and external
  • Utilize general supervision or guidance from others to manage projects independently
  • Learn new skills and seek out guidance and/ or relatable experiences to incorporate into work
  • Ensure clear project communications occur regularly
  • Support workspace design and strategic goals by incorporating current and future guidelines in work
  • Understand safety standards relevant throughout the project and model positive behavior, encouraging others to follow
  • Maintain (organize and share) comprehensive project documentation files to ensure consistency and reference during operations
  • Exhibit and continuously model good judgement, problem-solving skills, and follow-through in all work tasks and relationships
• Experience with industry software tools including AutoCAD or Revit, Computer Aided Facilities Management (CAFM) software, and graphic communication tools (e.g., Bluebeam).
• Expertise with Microsoft Windows Office Suite including Word, Excel, Access, Project, PowerPoint, etc.
• Ability to work within, and maintain, Monterey Bay Aquarium’s Core Values

• Must possess, or be able to obtain within the first 3 months of employment, a valid California driver's license in order to operate Monterey Bay Aquarium vehicles

Physical Requirements to Perform Essential Job Functions:

• Typical office equipment
• Constant sitting, standing, walking, bending
• Occasional unassisted lifting up to 50 lbs
• Typical office environment, main aquarium and exhibits, active installation and construction sites, occasional offsite events and/or subcontractor visits

Annual Compensation Range:

$65,700-$80,000 USD annually. Starting rate will vary based on previous experience and relevant skills/knowledge set.