Sr Executive Assistant to the SVP (Strategy, Sustainability, and External Affairs) at Consumers Energy in JACKSON, MI

Join the diverse and dynamic team that powers Michigan's largest energy provider and one of the nation's largest gas and electric combination utilities. Consumers Energy services 6.8 million of Michigan's 10 million residents - caring for our friends and neighbors in all 68 Lower Peninsula counties. We embrace a cleaner and leaner utility vision focused on eliminating energy waste and adding renewable energy from sources such as wind and solar.

Location:

The successful candidate will be expected to work in a hybrid status of reporting to One Energy Plaza in Jackson, Michigan every Monday, Tuesday, and Thursday with home office flexibility on Wednesday and Friday.

We are looking for: Senior Executive Assistant to the Senior Vice President (Strategy, Sustainability, and External Affairs)

The Senior Executive Assistant to the Senior Vice President is responsible for providing executive level, confidential administrative support to a Senior Vice President (SVP). The incumbent performs routine and complex administrative assignments, projects, and problem resolution for a SVP ranging from and including, managing individual and organization calendars and schedules, administering communications, making travel arrangements and preparing expense reports for the SVP. Responsible for analyzing and interpreting a wide variety of information that often involves evaluating alternative courses of action and recommending solutions. Coordinate with other departments and employees on organizational communications for press release and co-worker communications and may have oversight of office support staff; including delegating tasks to other assistants.

The knowledge and skills involved with this position include but are not limited to:

Ability to organize and prioritize multiple assignments and priorities in a timely manner
Excellent verbal and written communication skills
Good interpersonal skills with the ability to relate to co-workers at all levels of the organization
Proficiency in Microsoft Office Suite, Advanced level proficiency in Microsoft Excel
Ability to use and navigate SAP, DocuSign, Service Now, Access Now
Proven ability to manage multiple projects simultaneously while maintaining strict attention to detail
Aptitude to learn new software and systems
Familiarity with graphic design software programs, such as Adobe Photoshop and InDesign
Discretion and ability to handle confidential information
Working knowledge of FERC, MPSC and CMS Energy company guidelines

We encourage you to apply if you have:

Bachelor's degree in business or related field with four (4) or more years of professional administrative or applicable experience

[OR] Associate's degree in business or related field with six (6) or more years of professional administrative or applicable experience
[OR] High School Diploma with eight (8) or more years of professional administrative or applicable experience

In this role, you will:

Address employee concerns and resolve complex issues and problems. Provide guidance regarding policies and procedures. Assist with executive recruitment as needed.
Monitor and review completion of special assignments by administrative units and make recommendations as necessary. Initiate and maintain contact with external organizations and vendors as required. Track and record Lobbying Activity for and federal and state level activities of SVP.
Serve as a mentor to all administrative assistants in the SVP's organization to align on best practices, share communications, affinity and partner on goal development and overall success of the organization. Recommend alternative methods or tools for executing key job responsibilities. May provide functional supervision to other administration staff.
Perform duties, as a liaison between the company's clients and executives, interfacing with all levels of leadership to ensure organizations transactions are executed smoothly and in compliance with company and regulators. Prepare daily/weekly SVP task lists regarding pre-reads, documents, briefing memos and talking points to allow SVP preparation for upcoming events and or meetings.
Complete and submit expense reports in accordance to policy. Perform basic accounting duties; prepare executive expense accounts, initiate purchase requisitions, monitor department budgets and verify invoices are paid. Act as delegate, approve expense reports for direct reports to the SVP.
Plan and execute meetings and events. Prepare meeting agendas, and other materials; attend meetings as requested for minutes, provide reports and track action items. Manage projects, provide support for external boards, groups and committees that SVP participate on. Participate in coordinating leadership meetings and townhalls. Manage travel arrangements and itineraries (flights, hotels, rental cars, ground transportation, mileage, TSA Prechecked). Coordinate and manage execution and logistics of on-site and offsite meetings, executive leadership team meetings, offsite immersion trip visits, company meetings; to include attendee communications, venue management/coordination, travel/logistics coordination, audio/video set up and management as needed, meeting minutes, catering and pro.
Monitor and track trainings via Workforce Connect to ensure that the SVP and staff are up-to-date and compliant. Perform onboarding and offboarding duties for SVPs direct reports and executive staff as needed. Manage and monitor organization's MS Teams/One Note and SharePoint sites.
Screen all incoming phone calls, e-mails and visitors. Manage communications and respond to urgent inquiries from internal and external stakeholders. Receive and resolve routine and/or complex inquires, handling highly confidential information, contracts, and documents with discretion.
Manage single and/or multiple calendars for the office of the Senior Vice President. Handle complex integration of conflicting calendar priorities, integration of conflicting calendar priorities, ensuring the optimization of time and travel.
Responsible for all administrative responsibilities including confidential and complex information, correspondence, contracts and other business communications and documents for the Senior Vice President and assigned organization. Complete a variety of administrative tasks, including creating and modifying routine and complex documents, process approvals on behalf of the SVP.
Other duties as assigned or may be necessary.

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages. We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.

What we offer:

Competitive compensation packages
Medical, Dental and Vision
401k with company match
Paid parental leave
Up to 13 paid Holidays
Paid time off
Educational Assistance Program

Diversity, Equity & Inclusion:

We, at CMS Energy, value Diversity, Equity, & Inclusion. It is part of our DNA. We treat our employees with respect, we treat each other fairly and we value the opinions of others. We are passionate about building and nurturing an environment where everyone feels included. We don't discriminate. We seek to learn about each other and better understand our unique differences. Our uniqueness makes us authentic. We create safe spaces where everyone can be who they truly are. We invite difficult conversations and uncomfortable topics. We value diverse perspectives; this is what makes us great together. We harbor an inclusive environment where employees feel empowered to share their backgrounds, experiences, and ideas. Our Employee Resource Groups, Women's Advisory Panel (WAP), Women's in Energy (WE), Minority Advisory Panel (MAP), Pride Alliance of Consumers Energy (PACE), GENERGY, capable, Interfaith and Veterans Advisory Panel (VAP) are key enablers to living the values of our company culture: Caring, Empowered, Deliberate, Agility, and Ownership.

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.