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Office Specialist - Library Administration, Full-time
Full Job Description
The Chesapeake Public Library (CPL) is seeking a full-time Office Specialist to serve as part of the Library's Administrative team.
Responsible for performing complex office tasks for the assigned area of responsibility including but not limited to:
Responsible for performing complex office tasks for the assigned area of responsibility including but not limited to:
- Serve as the Library's liaison to Human Resources for recruitment efforts.
- Work directly with hiring supervisors and managers on tasks such as drafting job postings, advertising position openings, interviewing candidates, and completing new employment documentation.
- Process paperwork for new and promoted employees including verifying employee eligibility in E-Verify and preparing and inputting personnel actions in Munis and DocuSign.
- Communicate with Library's training specialist and supervisors to coordinate employee orientation.
- Establish and oversee the maintenance of employee files/records.
- Work with the Library's Payroll/HR Technician to ensure all employees are properly compensated and payroll documentation is completed accurately.
- Assist with the processing of employee evaluations.
- Perform specialized office procedures such as preparing documents, correspondence, and reports.
- Distribute, relay, and explain regulations, policies, and procedures.
- Interact with other City departments, library staff, and customers by telephone, email, or in person.
- Compile data and prepare specialized reports.
- Assist with daily operations and Library special projects.
- Order supplies for office equipment.
- Maintain and update staff phone list for internal use and emergency contacts for each Library building for Police, Fire, and Facilities departments.
- Perform other related duties as assigned.
Job Information
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