Office Specialist - Admin. at City of Chesapeake in Chesapeake, VA

Do you have Excellent Data Entry, time management skills and multi tasking skills?
If you do, then this Office Specialist position could be the perfect job for you!

We are seeking a highly organized and detailed orientated Office Specialist to join our clerical team at CIBH.

Manage the mail functions of the agency, ensuring incoming and outgoing mail is handled properly, deliver mail to correct department or recipient, Forward misdirected mail, operate and maintain postage equipment and supplies.
Receive and route phones call to correct staff, serve as back-up switchboard operator.
Receive and record payments received by mail into spreadsheet and apply them to client accounts in electronic Health record (EHR), reconcile reports to ensure accuracy.
Assist in preparing the monthly board meeting, assemble meeting materials, and file the board documents as requested, set up and break down of board meeting.
Assist with agency facility maintenance service tickets, Gather necessary details to route the service tickets to the appropriate vendor, monitor the progress of service tickets and notify leadership when service tickets are unresolved by City maintenance.
Schedule interpreters for clients, monitor and record phone time with insurance companies, Track cancellations to ensure timely canceling and scheduling of interpreters.
Order and maintain inventory office supplies.
Prepare and assemble presentation materials.
Make copies, sort and route faxes.
Provide coverage to the front desk as needed.
Perform other duties as assigned, including support to various departments.

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The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.