Job#: 2047097

Job Description:

• Assist in preparing, editing and managing documents, reports, and presentations.
• Maintain and organize office files and records.
• Respond to inquiries via email, telephone, or in-person.
• Coordinate communication between Managers, Program Director and other departments. Schedule and coordinate meetings, appointments, and travel arrangements.
• Take minutes during meetings when needed.
• Provide administrative support to the staff.
• Maintain office supplies and equipment.
• Accounting responsibilities to be assigned.
• Process and distribute incoming and outgoing mail.
• Assist with special projects and research as needed.
• High level Excel experience is a requirement.

• Experience with Microsoft Office using programs such as Word, Excel and PowerPoint.
• Experience in utilizing office equipment (such as printers, copiers, and fax machines) and other relevant technology (software and systems) to meet organizational needs.
• Demonstrated previous experience in an office environment performing administrative duties.
• Exceptional Phone/communication presence and ability to conference callers with Tier I and Tier II to provide support or open a bridge for a larger audience.
• Basic knowledge on information handling policies and procedures.
• Basic knowledge of document preparation, editing and management.
• Ability to maintain and organize office files and records. Rename and save documents to maintain an organized file structure.

• High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or
• Equivalent combination of education and experience.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.