GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:
As the Government Affairs Coordinator, you will provide critical administrative support to the Government Affairs team in its advocacy for both the Museum and wider arts institutions across the city. You will coordinate between external stakeholders in local, state and national government and internal stakeholders both within the department and the wider museum. You will ensure smooth daily operations of the department by managing vital communication channels and assisting with cultural advocacy & community engagement initiatives.
PRIMARY RESPONSIBILITIES & DUTIES:
Provide administrative support for the Government Affairs team including managing calendars, coordinating meetings and scheduling appointments between City Hall, Albany and Washington DC and key internal stakeholders.
Manage incoming calls and correspondence from local resident and Government contacts, ensuring timely responses and maintaining professional relationships with neighbors and external partners.
Prepare and submit reports, funding applications and official documents to City & State agencies ensuring paperwork is accurate, up to date and compliant with government regulations.
Plan and coordinate departmental events with political stakeholders, community forums and advocacy groups. Prepare invitations, RSVPs, and coordinating catering and A/V needs. Provide event support and engagement with stakeholders.
Coordinate travel arrangements for team members attending meetings in Albany, D.C., and other locations. Ensure that all logistics are handled efficiently and within budget.
Assist in the development of community engagement & advocacy plans including attending events, and meeting with government officials.
In collaboration with the Communications, Marketing and external partners, manage social media and marketing content to highlight the Museums cultural contributions and help inform policy priorities.
Monitor, research and report on external political developments at the local, state, and federal level using social media, political outlets, and news sources to keep the team up to date on relevant legislative and political climate changes.
Collaborate with internal and external stakeholders to facilitate cross functional initiatives and ensure alignment of advocacy goals. Coordinate cross departmental advocacy projects to generate pubic and government support.
Organize documentation of files, order supplies and provide administrative support to department as needed.
Other related duties as assigned.
REQUIREMENTS & QUALIFICATIONS:
Bachelor's degree required, preferably in public policy, political science, communications, or a related field.
2 years of experience in administrative support, government relations, or community outreach, with a preference for experience in government affairs or public policy.
Experience or knowledge of community organizing, government processes, or political affairs is highly valued.
Strong organizational skills with the ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint). Experience with project management tools and database systems is a plus.
Ability to handle sensitive and confidential information with discretion.
COMPENSATION RANGE:
Pay Range: $37.00 - $38.00 / Hourly
The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate's experience, education, special licensing or qualifications, and other factors.
