Executive Assistant - Parametric
Executive Assistant - Parametric
Full Job Description
ABOUT MORGAN STANLEY
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in more than 41 countries, the Firm's employees serve clients worldwide including corporations, governments, institutions and individuals. For further information about Morgan Stanley, please visit www.morganstanley.com.
ABOUT PARAMETRIC
Parametric is part of Morgan Stanley Investment Management, the asset management division of Morgan Stanley. We partner with advisors, institutions, and consultants to build portfolios focused on what's important to them and their clients. A leader in custom solutions for more than 30 years, we help investors access efficient market exposures, solve implementation challenges, and design multi-asset portfolios that respond to their evolving needs. We also offer systematic alpha and alternative strategies to complement clients' core holdings.
This role is part of Parametric's hybrid working model, which includes working in the office 2-3 days a week and choosing to work remotely or in the office the remaining days of the week.
GENERAL DESCRIPTION
This position provides administrative and project management support to the Fixed Income department helping them progress strategic initiatives and make effective use of their time. This position will focus on providing support to the lead Managing Director of Fixed Income (MD), who serves on the Executive Committee (EC), as well as calendar management and coordination, travel booking, and expense reconciliation for up to five other MDs whose work is heavily interconnected and interdependent. In addition, this position serves as a contributing member to the Executive Administration team and Business Administration department. We are seeking a motivated, confident individual who is interested in the financial industry and seeks a long-term career helping investment teams achieve ambitious goals and outstanding results. The candidate should have the ability to build strong relationships with clients as well as within and across various departments.
PRIMARY RESPONSIBILITIES
- Schedule and manage the day-to-day and long-term calendar for the MDs, with a focus on the EC member; Use discretion to ensure time is well-utilized; Assume central coordination for internal and external requests including but not limited to media, thought leadership, conferences and events, and client meetings.
- Arrange travel as needed, including conferences, on-sites, off-sites and virtual; prepare and submit expense reports.
- Organize on-site/off-site/virtual meetings and events across multiple time zones.
- Update and maintain meeting notes; follow up on actions as needed.
- Organize, compile, and store presentations and meeting materials.
- Act as first point of contact among executives, employees, clients, and other external partners for all questions related to the Fixed Income department; Prioritize and follow up on incoming issues and concerns, including those of a sensitive or confidential nature; Determine appropriate course of action, referral, or response.
- Successfully and extensively partner with the New York Office Manager for smooth and effective business operations and continual improvement of processes and problem-solving needs.
- Provide back-up support to the Executive Administration team for vacation/leave. coverage, specific tasks, and/or projects.
- Work with Manager and MDs to capture the evolving needs of the Fixed Income department and suggest possible solutions.
- Other duties may be assigned to meet the business needs.JOB REQUIREMENTS
- Bachelor's Degree preferred.
- 3 years prior executive assistance experience; comparable experience encouraged to apply.
- 1 year customer service experience; comparable experience encouraged to apply.
- Proficient/Expert in MS Office applications (Excel, Word, PowerPoint, and Outlook).
- Demonstrated ability to learn new technology systems and processes to improve efficiency and productivity.
- Must be able to work on-site in the New York office at least 3 days a week with flexibility based on ad-hoc business needs.
- Comfortable working across multiple communication platforms (Microsoft Teams, Skype, Zoom, etc.)
- Experience creating multi-segment, multi-destination travel itineraries.
- Must be client service oriented; Very strong attention to detail; Must demonstrate accuracy, thoroughness, and patience.
- Excellent written and verbal communication.
- Strong interpersonal skills, emotional intelligence, and ability to work well with others across various locations and cultures.
- Confidence to take initiative and use good judgement to make decisions proactively; Flexibility to work autonomously and as part of a multi-disciplinary team.
- Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, deal comfortably with ambiguity, and adapt to evolving circumstances.
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information).
- Ability to independently learn new technologies, and processes and navigate systems to solve problems.
- Successful candidates will bring enthusiasm, creativity, and humor to their work.
Parametric believes each member of our organization makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties and qualifications. It is our expectation that every member of our team will offer his/her/their services wherever and whenever necessary to ensure the success of our client services.
Expected base pay rates for the role will be between $70,000 and $150,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in more than 41 countries, the Firm's employees serve clients worldwide including corporations, governments, institutions and individuals. For further information about Morgan Stanley, please visit www.morganstanley.com.
ABOUT PARAMETRIC
Parametric is part of Morgan Stanley Investment Management, the asset management division of Morgan Stanley. We partner with advisors, institutions, and consultants to build portfolios focused on what's important to them and their clients. A leader in custom solutions for more than 30 years, we help investors access efficient market exposures, solve implementation challenges, and design multi-asset portfolios that respond to their evolving needs. We also offer systematic alpha and alternative strategies to complement clients' core holdings.
This role is part of Parametric's hybrid working model, which includes working in the office 2-3 days a week and choosing to work remotely or in the office the remaining days of the week.
GENERAL DESCRIPTION
This position provides administrative and project management support to the Fixed Income department helping them progress strategic initiatives and make effective use of their time. This position will focus on providing support to the lead Managing Director of Fixed Income (MD), who serves on the Executive Committee (EC), as well as calendar management and coordination, travel booking, and expense reconciliation for up to five other MDs whose work is heavily interconnected and interdependent. In addition, this position serves as a contributing member to the Executive Administration team and Business Administration department. We are seeking a motivated, confident individual who is interested in the financial industry and seeks a long-term career helping investment teams achieve ambitious goals and outstanding results. The candidate should have the ability to build strong relationships with clients as well as within and across various departments.
PRIMARY RESPONSIBILITIES
- Schedule and manage the day-to-day and long-term calendar for the MDs, with a focus on the EC member; Use discretion to ensure time is well-utilized; Assume central coordination for internal and external requests including but not limited to media, thought leadership, conferences and events, and client meetings.
- Arrange travel as needed, including conferences, on-sites, off-sites and virtual; prepare and submit expense reports.
- Organize on-site/off-site/virtual meetings and events across multiple time zones.
- Update and maintain meeting notes; follow up on actions as needed.
- Organize, compile, and store presentations and meeting materials.
- Act as first point of contact among executives, employees, clients, and other external partners for all questions related to the Fixed Income department; Prioritize and follow up on incoming issues and concerns, including those of a sensitive or confidential nature; Determine appropriate course of action, referral, or response.
- Successfully and extensively partner with the New York Office Manager for smooth and effective business operations and continual improvement of processes and problem-solving needs.
- Provide back-up support to the Executive Administration team for vacation/leave. coverage, specific tasks, and/or projects.
- Work with Manager and MDs to capture the evolving needs of the Fixed Income department and suggest possible solutions.
- Other duties may be assigned to meet the business needs.JOB REQUIREMENTS
- Bachelor's Degree preferred.
- 3 years prior executive assistance experience; comparable experience encouraged to apply.
- 1 year customer service experience; comparable experience encouraged to apply.
- Proficient/Expert in MS Office applications (Excel, Word, PowerPoint, and Outlook).
- Demonstrated ability to learn new technology systems and processes to improve efficiency and productivity.
- Must be able to work on-site in the New York office at least 3 days a week with flexibility based on ad-hoc business needs.
- Comfortable working across multiple communication platforms (Microsoft Teams, Skype, Zoom, etc.)
- Experience creating multi-segment, multi-destination travel itineraries.
- Must be client service oriented; Very strong attention to detail; Must demonstrate accuracy, thoroughness, and patience.
- Excellent written and verbal communication.
- Strong interpersonal skills, emotional intelligence, and ability to work well with others across various locations and cultures.
- Confidence to take initiative and use good judgement to make decisions proactively; Flexibility to work autonomously and as part of a multi-disciplinary team.
- Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, deal comfortably with ambiguity, and adapt to evolving circumstances.
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information).
- Ability to independently learn new technologies, and processes and navigate systems to solve problems.
- Successful candidates will bring enthusiasm, creativity, and humor to their work.
Parametric believes each member of our organization makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties and qualifications. It is our expectation that every member of our team will offer his/her/their services wherever and whenever necessary to ensure the success of our client services.
Expected base pay rates for the role will be between $70,000 and $150,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet
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