ADMINISTRATIVE ASSISTANT I

Posting Number: S973
Department: Public Service Education
Position Type: Non-Exempt
Employment Status: Full-Time-Staff
Salary: $14.53 - $22.52
Open Date: 09/20/2024
Close Date: 09/26/2024

Job Description Summary:
The purpose of this position is to provide clerical or direct support to a department, its students and faculty and to assist the chair to support and evaluate instruction; communicate with internal and external entities, assist in the hiring process of full-time and part-time employees; assist in the payroll administration; assist the chair in budget preparation; participate in the purchase of instructional materials, office supplies, software, audio visual materials, furniture and equipment; supervise the office staff; and monitor the building cleanliness and maintenance. Other duties may include maintaining records of professional development and/or travel; coordinating meetings and conferences; and assisting with ceremonies and receptions.

Creates course schedules for each semester. Prepares memos, meeting minutes, and other approved correspondence as requested. Handles high volume and time-sensitive work items. Works with students to arrange advising conferences. Assists students with registration for classes/graduation and communicates with Admissions, Registrar, and Financial Aid activities as needed. Coordinates yearly inventory audits. Maintains personnel files for full-time faculty, adjunct faculty, term, and non-exempt employees. Maintains textbook lists, monthly PCard purchases, and HB2504 syllabus/vitae website.

Minimum Qualifications:
Associate's degree and one year administrative support related experience.
OR
Three years administrative support related experience.

Preferred Qualifications:
Higher education experience.

Purchasing experience.

Special Instructions to Applicants:
This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The College is committed to diversity in its workforce.

To apply, visit: https://dmcjobs.delmar.edu/postings

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